Public/Legal Notices

NOTICE OF PUBLIC MEETING REGARDING STATUS OF LOCAL FIRES: A public meeting will be held on Saturday, August 18, 2018, beginning at 10:00 a.m. at Madison Valley Fire Station #3, 74 Fish Hatchery Road, Ennis, Montana, to update the public on the status of the Monument Fire and the Wigwam Fire. Local residents are encouraged to attend.

​ Madison County is requesting proposals from qualified Architectural firms for the development of a Preliminary Architectural Report (PAR) for the Madison Valley Manor (Manor) in Ennis. Madison County may apply for a Community Development Block Grant (CDBG) from the Montana Department of Commerce (MDOC) to construct the next phase of its renovation of the Manor, a 24-hour skilled nursing facility that is owned by Madison County.

​ The PAR must be prepared consistent with all applicable requirements set forth in Appendix D of the most recent version of the CDBG Application Guidelines for Housing, Public Facilities & Economic Development Planning Grants.

​ Following pre-design approval, the selected consultant may also be asked at the discretion of Madison County to assist with the develop of a final construction design, prepare construction bid documents, assist in bidding the project, and oversee construction activities, including related grant administration and management.

​ Consistent with Section 3 of the Housing and Community Development Act of 1968, CDBG regulations governing the grant require that to the greatest extent feasible, opportunities for training and employment arising in connection with this CDBG-assisted project will be extended to local lower-income residents. Further, to the greatest extent feasible, business concerns located in or substantially owned by residents of the project area will be utilized. Disadvantaged business enterprises (DBE’s) are encouraged to apply.

​ Copies of the detailed Request for Qualifications (RFQ), including a description of the services to be provided by respondents, the minimum content of responses, and the factors to be used to evaluate the responses, can be obtained by contacting Darcel Vaughn, Administrator, Madison Valley Manor, at (406) 682-7271 or

Responses to this RFP will be received by the Madison County Commissioners, 103 West Wallace, Virginia City, MT 59755 until 1:00 p.m. on September 7, 2018. Madison County and its agents reserve the right to reject any or all proposals and to waive any formality and technicality.
Notice of Final Budget Hearing: The Madison County Board of Commissioners will hold a public hearing on Tuesday, August 28, 2018, at 1:00 p.m. in the Commissioners’ Conference Room of the Madison County Administrative Office Building, 103 West Wallace, in Virginia City, Montana, to review and finalize the County Budget and Mill Levy Requirements for Fiscal Year 2018-2019. Tax payers are welcome to review the budget and make comments.
LIMITED SOLICITATION – MLIA Grant - Madison County PLSS CadNSDI Enhancement            7/24/2018
​Representative: Tommy Luksha Email:
​Phone: 406-843-4242
​Grant application:

​Madison County Geographic Information Systems (GIS) is soliciting qualifications from registered land surveyors (surveyor) for professional services to support the Madison County PLSS CadNSDI Enhancement project. The contracted work will include obtaining 50 section corner and quarter section corner mapping control points for the areas in/near the town sites of Pony, Laurin, Alder and Harrison. Surveyors should have knowledge of the project area, and be interested in providing the following services as part of the Montana Land Information Act (MLIA) grant as awarded to Madison County: Obtain section corner and quarter section corner mapping control points (50 total) for the areas of the town sites of Pony (12 control points), Laurin (10 control points), Alder (14 control points), and Harrison (14 control points). Madison County has been awarded a $26,000 MLIA grant for this work.

​ Written responses are to be received by 5 p.m., MDT, on August 14, 2018 in the Madison County GIS Office, P.O. Box 278, Virginia City, Montana, and email:

​Madison County reserves the right to award a contract to a firm or any combination of firms/individuals that would be in the best interest of the county. Contract award will be based upon qualifications as listed below.


​All statements of qualifications must be signed by a representative that is authorized to commit bidder’s company and must remain valid for a period of 60 days.

​Qualifications will be evaluated based on:
​   A. Staff competence, including detailed resumes or biographies.
​   B. Minimum of 5 years of experience in performing survey work.
​   C. Possession of a current land surveying license in the state of Montana.
​   D. Current liability insurance of $250,000 minimum.
​   E. Minimum of 3 professional references with email address and telephone numbers provided.

​ Desirable qualifications include:
​   A. Familiarity with MLIA grant funded projects
​   B. Experience working with public agencies and offices.
​   C. Experience with similar projects.

​ All terms and conditions will be subject to negotiation.

​Responses will be evaluated within 1 week of the submittal deadline. The project is to be completed 3 months after Notice to Proceed

​In cooperation with Madison County the chosen firm/individual will: A more specific description of the work to be performed is available at
​   A. Research and compile recorded corner records, plats, survey data, and other relevant document for points within the survey areas.
​   B. Incorporate data into a reference map.
​   C. Develop general purpose maps and documents for the project as needed.
​   D. Required notice to parcel owners of lawful access:
​At least 15 days before the desired date of entry to land, a professional land surveyor shall give notice to the owner of the land, by certified mail, return receipt requested. The notice must contain the following information:
​        (i) The identity of the person for whom the survey is being performed;
​        (ii) The purpose for which the survey is being performed;
​        (iii) The name of the employer of the professional land surveyor;        
​        (iv) The identity of the professional land surveyor;
​        (v) The dates, times, and location of entry to the land, including the estimated number of entries;
​        (vi) Timetable for completion of the survey, including an estimated completion date; and
​        (vii) Statement requesting the landowner to provide the surveyor with the name of each person who occupies the land as a tenant or lessee.
​   E. Assist with site-specific field maps for the included regions.
​   F. Provide the following data for each point:
​        a. Point Data: Point ID, GCDB Point ID, Observation Date, Y or Latitude, X or Longitude, Horizontal Accuracy, Horizontal Accuracy Units, Z or Elevation, Vertical Accuracy, Vertical Accuracy Units, Collection Method, Collection Notes, Township, Range, Section, Corner Category, Point Type, Control Point Type Note, Monument Category, Monument Type, Monument or Access Note, Reference Documents, Reference Document URL, Monument Photo, Context Photo, Alternative Y or Latitude, Alternative X or Longitude, Alternative Horizontal Units, Alternative Coordinate System, Alternative Horizontal Accuracy, Alternative Horizontal Accuracy Units, and Alternative Coordinate Comments.         b. Project Data: Project Name, Reported Date, Reported Coordinate Format, Horizontal Datum, Projection, Vertical Datum, Vertical Units, Vertical Basis, and Project Notes or Comments.
​                     i. Must meet state-adopted accuracy standards/best practices,
​                               1. Collected Mapping Control must be submitted as follows:
​                                         a. Using the adopted MCPD Data Submission Spreadsheet,
​                                         b. Coordinate System requirements:
​                                                  i. Coordinate System: NAD 1983 (2011) HARN State Plane Montana (METERS),
​                                                  ii. Vertical Coordinate System: NAVD 1988,
​       c. Surveyor Data: First Name, Last Name, License Number, Phone, Agency or Business Name, and Email.
​       d. Photo Data: Photos facing North, South, East, and West as well as appropriate monument photos.
​   G. Submit invoices to the Madison County Finance office in a timely manner.
​   H. Record documentation with the Madison County Clerk and Recorder.
​   I. Complete the work before October 31, 2018.
​   J. Provide a final report to the Madison County GIS and Finance offices including summary, financial status, methods of data collection, appropriate metadata, and a release statement for all findings.

​Registered Land Surveyors interested in performing these services are asked to submit one hard copy and one electronic copy of the proposal with the following information:
​      A. Cover letter with:
​             a. Name, license number, contact information for individuals proposed to work on the project.
​             b. Brief description of firm and individuals related experience.
​      B. The body of the proposal is not to exceed 8 pages and is to include:
​             i. Project manager and essential staff biographies as they relate to the project.
​             ii. Short description of experience in providing the services.

​ Proposals are to be received in the Madison County GIS or Commissioners office by 5 p.m., MDT, on August 14, 2018. Proposals may be mailed to Madison County GIS, P.O. Box 278, Virginia City, Montana, 59755, emailed to:, or delivered to the Madison County Commissioners at: 103 W. Wallace St., Virginia City, Montana or faxed to: 406-843-5517
INVITATION FOR BIDS: The Madison County Solid Waste District will be accepting sealed bids until August 14, 2018 at 1:00 p.m. for (1) one new heavy duty diesel truck and (2) one new hook system for hauling forty (40) yard containers. Truck and hook system may be a separate bid or combined. If combined, the bidder must show individual prices for each item. Bidders may bid on one or both items. Truck and hook system shall meet or exceed the minimum requirements and specifications. Delivery must be made within 90 days of bid acceptance. All bids must be sealed and marked (1) Bid for Heavy Duty Diesel Truck or (2) Bid for Hook System. Madison County reserves the right to accept or reject any or all portions of bids and/or waive any or all irregularities in bids. Please contact the Sanitarian’s Office at (406) 843-4275, email, or visit our website at for bid specifications and terms. Bids will be opened at the regular Madison County Commission meeting on August 14, 2018, at 1:00 p.m. in the Commissioners’ Conference Room at the Madison County Administration Building, 103 West Wallace St., Virginia City, Montana.
INVITATION FOR BIDS: Sealed bids will be accepted at the Madison County Commissioners’ Office, P.O. Box 278, 103 W. Wallace, Virginia City, Montana, until 1:00 PM on August 21, 2018, for acquisition and delivery of one 2018 or newer Motor Grader to Madison County. Please contact the Commissioners’ Office at (406) 843-4277 or email for bid specifications and terms. Bids will be opened at the regular Commissioners’ meeting in Virginia City on August 21, 2018, at 1:00 PM.
NOTICE OF VACANCIES: The Board of Commissioners has two vacancies on the Madison County Mental Health Local Advisory Council, two vacancies on the Harrison Fire District Board, one vacancy on the Sheridan Fire District Board, two vacancies on the Twin Bridges Fire District Board, one vacancy on the Twin Bridges Mosquito District Board, and two vacancies on the Madison Valley Cemetery District Board. If you are interested in filling any of these vacancies, please contact the Commissioners’ Office at 406-843-4277, or by email at PDF application forms can be found on the county website at Please return completed applications to: Madison County Commissioners’ Office P.O. Box 278 Virginia City, MT 59755
PUBLIC NOTICE: The Madison County Planning Board will conduct a public hearing on Monday, August 27, 2018 at 2:15 pm in the Madison County Administration Building, Public Meeting Room, 103 W Wallace Street, Virginia City, Montana 
. The purpose of the public hearing is to receive comment on the following:
​• The revised Moonlight Basin Overall Development Plan update proposal. The proposed plan spans approximately 8,000 acres of platted subdivision and un-platted tracts of land located in the upper Jack Creek drainage on the northern flank of Lone Mountain in Section 34, Township 5 South, Range 2 East; Sections 1-4, 9-12, 13-16, 22-24 & 26, Township 6 South, Range 2 East; Sections 7 & 18, Township 6 South, Range 3 East PMM. The revised proposal would maintain the development cap of 1,651 units;
​• The preliminary plat, site plan and variance request for Lower Ulery’s 3 Subdivision to subdivide 12.33 acres within a larger unplatted tract of land in the SE ¼ , Section 13, T6S, R2E, PM into 3 condominium lots and 1 road tract for 32 residential condominiums and 1 commercial unit, and a variance to allow 40’ instead of the required 60’ right-of-way for Treeline Springs Road. Located west of Jack Creek Road between Moonlight Trail and Boathouse Way in Moonlight Basin.

​Copies of the proposal are available for public review at:
​• Madison County Planning Office, 103 W Wallace, Virginia City;
​• Madison Valley Public Library, 210 E. Main Street, Ennis;
​• Big Sky Fire Department, Station 1, 650 Rainbow Trout Run, Big Sky.

​Written comments should be received by 5 p.m. Friday, June 22, 2018, and may be sent to the Madison County Planning Board by: Mail to PO Box 278, Virginia City, Montana, 59755; Fax to (406) 843-5229; or E-mail to Oral or written comments may also be given at the public hearing.
NOTICE TO TAXPAYERS: The Madison County Tax Appeal Board will be in session from July 1 through December 31, 2018 for the business of hearing property valuation and classification appeals. Any taxpayer who disagrees with the appraised value or classification of his or her property may file an appeal with the Madison County Tax Appeal Board within 30 days of receipt of a Notice of Classification and Appraisal, or Notice to Change Valuation (assessment notice) established by the Montana Department of Revenue. Notices will be mailed in 2018 to property owners who have had a change in value after January 1, 2016, a change in ownership, or a change in classification. Appeal forms are available from Appeals must be filed with the County Clerk and Recorder who will notify the County Tax Appeal Board to schedule a hearing. For further information, contact: Laurie Buyan, Secretary 406-843-4277
Appealing Your Property’s Valuation: Property taxpayers who want to appeal the Department of Revenue’s valuation of their property must do so no later than 30 days after they receive a property assessment notice from the Department. Once a tax bill arrives, it is too late to appeal the valuation of the property. Appeals must be filed with the County Clerk and Recorder where the property is located. The Madison County Tax Appeal Board, a three-person board appointed by the County Commissioners, will hear all appeals between July 1 and December 31, 2018. Chairperson of the Madison County Board, Monty Simonsen, pointed out that “If you receive an assessment notice from the Department of Revenue that you disagree with, you must submit your appeal with the Clerk and Recorder within thirty days of the date on the notice.” Monty Simonsen also pointed out that taxpayers must pay their taxes under protest if their property valuation appeal is not resolved by the end of November; the date first-half property taxes are due. If the taxes are not paid under protest, it will not be possible to receive a refund if the appeal is decided in the taxpayer’s favor. The other members of the Madison County Tax Appeal Board are Paul Marsh and Don McCune. Questions about the Tax Appeal Board procedure may be directed to Laurie Buyan, the Secretary. General information about the tax appeal procedure is available on the Montana Tax Appeal Board website at
PUBLIC NOTICE: Madison County and the Town of Ennis, in accordance with National Flood Insurance Program regulation 65.7(b)(1), hereby give notice of their intent to revise the flood hazard information, generally located along Moores Creek within the Town of Ennis. Specifically, the flood hazard information shall be revised along Moores Creek from a point approximately 650 feet downstream (north) of the outlet of the Main Street culvert to a point approximately 800 feet upstream (southwest) of MT Highway 287. As a result of the revision, the floodway shall widen and narrow, the 1% annual chance water-surface elevations shall increase and decrease, and the 1% annual chance floodplain shall widen and narrow within the area of revision. Maps and detailed analysis of the revision can be reviewed at the Ennis Town Hall at 328 West Main Street, Ennis, MT 59729. Interested persons may call Mr. Jonathan Weaver, Town of Ennis Floodplain Administrator, at (406) 449-8627 for additional information.